Sharepoint 2010 Overview - What it is and what it can do

Sharepoint 2010 overview - what it is and what it can do

Order Softvative training on MSProject Professional 2010 based on PMI processes at http://www.softvative.net/ - Learn how to work with projectServer #PMO #EPM

Using Sharepoint 2010 Document ID Feature for PMO

Summary

SharePoint 2010 has introduced a new feature called Document ID. That feature allows SharePoint to assign unique IDs to documents. This helps in content management scenarios. A Project Management Office (PMO) using Project Server 2010, can leverage this feature for their PMO documents.

Project Server 2010 Site Hierarchy

MS Project Server 2010 application can be configured in different topologies. This document assumes that there are two web applications – one for Project Web Access and the other one for Project Workspaces (Project SharePoint Sites)

Project Web Access	http://projectserver/pwa
Project SharePoint Workspaces	http://projectsites/sites/ps

Turn on Document ID feature for both /PWA and Project Sites site collections.

View Document ID for a Document

When the Document ID Timer Jobs completes, IDs are assigned to each document. Go to View Properties page of a document to view the Document ID for it.

To view it, hover the mouse over a document in a document library then from dropdown chooses View Properties. Alternately, you can select a document and click View Properties on ribbon under Library Tools > Documents.

You can add the Document ID column in a SharePoint library view to see the IDs for each document.

Find By Document ID Web Part

Once the Document IDs are assigned in a site collection, a search web part ‘Find by Document ID’ becomes available for the site collection. That web part allows users to enter the Document ID for a document and get the document in a pop up.

Finding a document using ‘Find by Document ID’ Web Part

Once the ‘Find by Document ID’ web part has been added to a page by your administrator, users will be able to locate documents using document ID. To find a document, enter the document id in the correct format in the field.

1.    The web part will show the document ID search field on the page with the Document ID format for the site collection

2.    Enter the Document ID of a document and click on Go button next to the field. That will bring the document in a popup

3.    Click on Open to review the document

Using ‘Find by Document ID’ Web Part on Search Center

1.    The same Find by Document ID web part can also be used from the search center. Go to search center site (for example: http://projectsites/sites/projectsites/search) Enter the document id of a document in ‘Find by document ID’ field and click Go button next to it.

2.     Optionally, users can enter the document id in the search box and click on search icon to do a general search on document id. User can search using the initial characters in the ID up to a specific library to get search results for a specific library. Like 289 refers to a specific project workspace

Softvative has moved to new blog layout with more features. Visit our blog at http://blog.softvative.com/

Softvative Preferred PBX solutions - Microsoft ResponsePoint

Microsoft Response Point is a phone system (PBX) from Redmond for Small businesses. You can make call, check voice messages and forward calls to email using your PC. It comes with state of the art speech reorganization technology. Your remote workers can use it as if they are in office.

 

Review system requirements for Microsoft Response Point.

See the Microsoft Response Point demo.

 

Contact Softvative for your phone system (PBX) needs.

 

Microsoft Empower for ISV

Microsoft offers a great program for independent software vendors creating new software solutions using Microsoft technology.

 

http://www.empowerforisv.com/

 

Free CAD Viewer

http://www.infograph.com/products/dwgviewer/